Any person whose connection with the society is deemed to be useful, may with the consent of such person be elected as Honorary member of the society. Such members shall not, however, be eligible to be member of the Governing Body nor shall be entitled to vote in any meeting.
General( Ordinary) Members
Any person, qualified to be a member and paying prescribed membership fee may be admitted as General Members of the Society. General Members are of 2 categories (A) Life Members (B) Annual Member.
Cessation of Membership:
Any member shall cease to be a member – (a) on the acceptance of his resignation from membership, (b) on his becoming insane or insolvent, (c) on his conviction of any offence in connection with the formation promotion, management or conduct of affairs of society or a body corporate or of any offence involving moral turpitude.
Register of Members:
The society shall maintain a Register of members containing the names, address and their occupations, the date of admission and of cessation of membership. The Register will be kept open for inspection of the members of society on requisition. All entries required to be made therein shall be entered within a period of 15 days.
Rights and Obligations of Members:
Any ordinary member of the society has the right (a) to elect and to be elected in any election of the society; (b) to submit suggestion for discussion to the Governing Body and sub-committee on any matter relating to society; (c) to inspect the accounts and the proceedings of the meetings of the society on appointment with the secretary; (d) to pay his subscription within the prescribed time. Defaulting member shall not be allowed to take part or vote in a meeting. Members shall have one vote each.
Expulsion & Removal:
Frequent actions of any member, if found by the Governing Body is detrimental to the interest and is in violation of the rules and regulations of the Society, he may be after due enquiry, censured, suspended or expelled from the membership by the Governing Body. In that case the Governing Body shall first serve the member concerned with a show cause showing therein the charges framed and ask him to submit his statement of
defense within a month. On receipt of the explanation the Governing Body shall have the power to take a suitable action against the delinquent member after allowing him to defend his case. If no reply to the show cause notice is received within a month, the Governing Body may take an ex-party decision.
For any act of expulsion or termination no such member shall be entitled to prefer any claim for compensation or damage even if proved on subsequent date that such act of expulsion or termination was wrongful and / or unlawful.
Annual General Meeting:
The Secretary shall annually call the Annual General Meeting as per provisions of West Bengal Societies Registration Act, 1961 giving at least 14 day’s notice to all members. The notice shall contain the place date, day and time of the meeting.
The business to be transacted at the A.G.M. shall be: (a) to confirm the minutes of the last A.G.M. and of special general meeting of any, (b) to adopt with or without modification the report of the working of the Society for the previous year; (c) to pass audited accounts of the Society for the previous year ended; (d) to appoint qualified Auditor or Auditors; (e) to transact such business as may be fixed by the Governing Body; (f) to transact such other business as may be brought forward by giving 14 days previous notice from any member; (g) to conduct general election.
Quorum of the
1/3rd members personally present at the commencement of the meeting shall constitute the quorum.
Manner and Method of Voting:
The Chairman of the meeting shall
decide the manner and method of voting at the outset of the meeting.
Special General meeting:
A Special General Meeting may be convened by the Governing Body at any time in view of urgency of the matter. At least 7 days notice shall be given to every member for special general meeting.
Members may request the Governing Body for special General meeting by placing a requisition signed by 2/3rd of total members. In that case the Governing Body shall convene a special general meeting within a month from the receipt of such notice. In default by the Governing Body, the requisitionists shall hold such meeting provided no business other than those specified in the notice shall be transacted.
Extra-ordinary general meeting:
The Governing Body may direct to convene an Extra-ordinary general meeting for consideration of addition, alteration or amendment of the memorandum / regulations of the Society. 7 days notice along with the proposed draft of change shall be sent to members before the meeting. The resolution for change, amendment etc. of the Memorandum and Regulations be carried out it accepted by the three fourths of the members present at the meeting.
Safe Custody of Properties
The Governing Body shall be responsible for the
safe custody of the funds, properties and assets of the society.
The funds of the society shall be kept in banks / post office / Mutual
Funds and be invested in any securities specified under Sec. 20 of the
Indian Trust Act, 1882.
Books of Account & Inspection
The books of accounts and other
statutory books shall be kept at the registered office and shall be open
to inspection of the members at such time and place as the Governing
Body directs on a written request made by any member.
The accounting year of the society shall be from
1st day of April of each year to 31st day of March of following year.
Maintenance And Audit of Accounts
The Society shall maintain books of accounts as required under Sec. 15(1)(a), (b) of the Act. The accounts shall be audited by a duly qualified auditor as stated in Sec. 15(2) of the Act.
Suit & Legal Proceedings
All suits and legal proceedings by or against the Society shall be in the name of the Secretary or such person as shall be appointed by the Committee.
Alteration of Memorandum & Regulations
The Memorandum and Regulations may be altered, modified, rescinded or added to by special resolutions passed by the 3/4th members in a general meeting called for the purpose.
The Governing Body shall have powers to make, alter modify or rescind such Regulations as may be considered necessary in the interest of smooth functioning of the society.
Dissolution Of Society
Subject to the provisions of Sections 24 & 27 of the West Bengal Societies Registration Act, 1961 or any Statutory modifications thereof, the Society may be dissolved by a resolution to that effect passed by 3/4th members of the society at a general meeting. The said meeting shall also decide the manner of disbursement of the funds and assets of the Association, if any after dissolution.
We, the undersigned members of the Governing Body of the Society, do hereby certify that the above is a true copy of the Regulations of Society.